Monday morning…frantic.. tracking our UPS delivery like a deer hunter… breathing deeply….chewing fingernails ragged….trying to stay positive….exploring options in case the Golden Ticket is delayed…too much coffee…unbearable waiting…waiting….waiting….
After three months in pursuit of a state seal certifying the notary, our quest is over. Below are things NOT to do in search of a gold seal to legalize documents for abroad.
1. Do not copy and notarize your birth certificates. That is illegal in most states. Instead, request at least four certified long form birth certificates for each person.
2. Do not send more than one notarized document to the office of the state’s apostille and certification department. Remember, you only need one certification letter from the secretary of state. If you send them all of your notarized documents, they will be REJECTED. Instead, send one notarized document, preferably the doctor’s statement of good health because it is not a legal document like a police report, an income verification form, or a marriage license.
3. Do not assume that the notary knows the correct way to notarize a document that you will send to the state office of apostilles and certification department. The first doctor’s report we sent to the state department was rejected because the notary did not use the correct notary form required by the State Department of Florida. We spent $44 just in postage fees to overnight the document two times, once for the notarized copy, then again for the redo of the notary’s mistake. Fortunately, we could call the notary into the office because he had started his vacation and was flying to Oregon later in the day. If we would not have been able to find our original notary, we would have had to redo all the documents with a different notary because all the documents need to have the SAME notary.
4. Do not assume that when you pay $20 extra dollars for UPS Saturday delivery, that you will receive your package on Saturday. My mother lives in a gated community in Florida. The Saturday UPS delivery guy didn’t know the gate code, so he didn’t deliver the package on Saturday.
5. Do not forget to ask for the UPS delivery tracking number. We used a courier service that is only open on weekdays. They called us last Friday to tell us that our redo document was at the State Department and they requested a $20 fee for Saturday delivery. We never thought to ask for the tracking number. When it wasn’t delivered on Saturday, we could have saved ourselves much grief if we would have had the tracking number.
We are on our way to Miami early tomorrow morning to hand deliver the certified documents to the Nicaraguan Consulate of Miami. They will check our documents, check the certification from the Secretary of Florida, and authenticate our documents. Then, we can fly back to Nicaragua for the next step in the process. I am hopeful that the most challenging part of the process for residency in Nicaragua is over. Surely the bureaucracy in Nicaragua won’t be as profoundly confusing as in the states. But, then again…you never know. Stay tuned for Part Three.